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Special Provisions Of Purchase Order
Form QAF6-6   Revision 09-26-16

Articles defined in the schedule of the Purchase Order will not be accepted by FCP if the Vendor fails to submit certification, documentation, test data and Reports specified herein.

A1 GOVERNMENT CONTRACT

This is a rated order certified for National Defense use, and you are required to follow all the provisions of the Defense priorities and allocations system regulation (15CFR350).

A2 FCP ACCEPTANCE AT DESTINATION

Articles ordered under this Purchase Order are subject to final acceptance at FCP.

A3 MATERIAL AND PROCESS CONFORMANCE

The Vendor shall submit with each shipment, a Certificate of Conformance, signed by an authorized Vendor's Representative, stating that the materials furnished to FCP are in conformance with applicable requirements of the Purchase Order, drawings and specifications and that supporting documentation is on file and will be made available to FCP or Government Representatives upon request. Certification shall include name of Vendor for materials being supplied, quantity shipped and Purchase Order number. An example of an acceptable statement of certification of conformance is as follows:

"This is to certify that all items noted are in conformance with the Purchase Order, drawings, specification and other applicable documentation, that all process certifications, chemical and physical test reports, are on file at this facility and are available for review by FCP".

A4 PART CERTIFICATION-DISTRIBUTORS

Vendor shall certify that the articles delivered under this Purchase Order conform to the requirements set forth in the Procurement Specification and applicable Detail Specification for the article ordered.

A5 INSPECTION SYSTEM REQUIREMENTS FOR MIL-I-45208

The Vendor's Inspection System shall conform to the requirements of MIL-I-45208 and is subject to review and approval at all times by FCP.

A6 CALIBRATION SYSTEM REQUIREMENTS FOR ANSI/NCSL Z540-1

The Vendor's Calibration System shall conform to the requirements of ANSI/NCSL Z540-1 and is subject to review and approval at all times by FCP.

A7 CHEMICAL AND PHYSICAL TEST REPORTS

One copy of original Mill test reports indicating chemical composition and/or actual physical properties identifiable to each lot, batch or heat treat lot shall accompany each shipment, and shall be signed by an authorized Vendor's Representative. For raw materials, A7 meets & exceeds the requirement for A3, therefore negating A3.

A8 TEST SAMPLES

Concurrent with the shipment of production articles, Vendor shall furnish test sample(s) of each batch sufficient to conduct tests in accordance with specification or purchase agreement requirements. Each test sample must be clearly and permanently marked with (1) Batch or Lot Number: (2) Date Manufactured: (3) Specification or Material Control Information Number: (4) Vendor's designation: (5) Purchase Order Number.

A9 SHIPMENT TO FCP SUPPLIERS

Material ordered hereunder is to be drop shipped to a destination other than FCP. The quality data required by this Purchase Order shall accompany the shipment and copies of such data shall be mailed to FCP "Attention: Quality Receiving Inspection", on the same date that the material is shipped.

A10 MATERIAL TRACEABILITY

Level 1/Sub-Safe/Nuclear material shall remain traceable to heat number and unique identifier code (when applicable) throughout all processes and records in accordance with FCP procedure QAP-13.1. Any time that processing will remove physical traceability identification, the vendor shall contact FCP for instructions as to how and where to mark the traceability identification. Removal of traceability not only includes machining the marking off the piece, but also when a section is removed from a larger piece of raw material such as a bar, rod, sheet, or plate.

A11 PREFERENCE FOR DOMESTIC SPECIALTY METALS

All "Specialty Metals" must originate from a DFARS compliant country in accordance with FAR Clause 252.225-7009 (Preference for domestic specialty metals)

B1 GOVERNMENT INSPECTION

Government Inspection is required prior to shipment of this material. Upon receipt of the Purchase Order, promptly notify the Government's Representative who normally services your plant so that appropriate planning for Government Inspection can be accomplished in accordance with applicable specifications. A copy of this Purchase Order shall be furnished to the Government Representative upon request.

B2 FCP SOURCE INSPECTION-FINAL ACCEPTANCE INSPECTION/TEST

Source Inspection for final acceptance inspection/test shall be conducted by FCP at the Vendor's facilities or where designated in the FCP Purchase Order prior to shipment. Inspection and/or testing performed in accordance with and by agreement between the Vendor and the FCP Quality Manager (or their designee) will meet the requirements of FCP. Vendor shall contact the Quality Manager through the buyer a minimum of five (5) days in advance of final acceptance inspection/test and a schedule for witnessing inspection/test agreed upon. Vendor shall have available and present upon request verifiable objective evidence of the article fabrication inspections. Required documentation for shipment must be completed and signed by the Vendors authorized Quality Personnel and available for the FCP Quality Representative's review.

B3 RIGHT OF ENTRY

During performance on this order Vendor shall allow FCP representatives, FCP customers, and regulatory agencies right of entry into the Vendor's facilities to determine and verify product, process, records, personnel, material, procedures and systems. Source inspection and release of product prior to shipment is not required unless you are otherwise notified.

B4 DELETED (requirements incorporated into B3)

B5 CHANGE IN APPROVED PROCESSES, MATERIALS OR PROCEDURES

Customers of FCP often specify processes, material or procedures that are fixed in nature. It is critical that our vendors do not make changes to these items. Vendor is required to notify FCP and seek written approval prior to implementing any changes to processes, materials or procedures.

B6 PROPER RESUBMITTAL

Articles rejected by FCP and subsequently resubmitted to FCP shall be accurately and properly identified as resubmitted articles. Vendors shipping document shall contain a statement that articles are replacement or reworked articles and shall also refer to FCP's rejection document.

B7 TEST PROCEDURE AND REPORTS

The vendor shall provide his existing test procedure that defines the tests to be performed the test parameters and test data that will provide verification of compliance to Technical Requirements. Standard format shall be acceptable.

B8 CONFORMANCE REQUIREMENTS-MECHANICAL DETAILS

Vendor's Quality Department shall one hundred percent (100%) inspect all parts to assure total conformance to all drawing characteristics and requirements. The actual measured results from one (1) part of each lot must be documented and submitted with each shipment. In addition, the actual measured results for all dimensions with a tolerance of .002 or tighter shall be recorded for all parts and this data submitted with the parts upon delivery to FCP.

C1 MERCURY CONTAMINATION

Mercury is corrosive to gold, silver, nickel, stainless steels, aluminum, and copper alloys. Accidental trapping of mercury in a component could cause serious damage to vital parts. Mercury is also toxic if inhaled, ingested or absorbed through the skin. It is evident that grave consequences could results from small amounts of mercury vapor present in an unreplenished atmosphere.

Material furnished under this Purchase Order shall not contain functional mercury in any form without the specific written approval of FCP.

Mercury-bearing instruments and/or equipment, which might cause contamination, shall not be used in the manufacture, fabrication, assembly, or testing of any material furnished under this Purchase Order. The most probable causes of contamination are direct connected mercury manometers, mercury vacuum pumps, mercury seals, mercury-in-glass thermometers, or handling of mercury in the immediate vicinity. In case of doubt or question of manufacturing procedures, you may call FCP for assistance.

In the event of any accident involving mercury contamination of the material being furnished on this Purchase Order or suspicion of such contamination, FCP shall be notified immediately.

Your sub-Vendors must be notified of, and must comply with the requirements of this notice.

Certificate of Conformance must include a no mercury contamination statement.

C2 CORRECTIVE ACTION REQUIREMENTS

The Vendor's corrective action and disposition system for nonconforming material is subject to review and approval at all times by FCP. Delegation of Material Review Board activities on FCP requirements is not authorized by this Clause and must be separately authorized in writing by FCP.

C3 UNAUTHORIZED REPAIRS

Without FCP's approval, Vendor may not repair by welding, brazing, soldering, or adhesive, parts damaged or found faulty during fabrication. Defects in castings or forgings shall not be repaired by any method unless authorized by FCP in writing.

C4 RAW CASTINGS

One sample of all raw castings is required and must be approved by FCP prior to run of production parts. Unless FCP source inspection is a requirement of the Purchase Order, the samples shall be forwarded to FCP Receiving Inspection with the actual results of layout inspection radiographs and actual chemical and physical test results.

When FCP source inspection is a requirement of the Purchase Order, the layout and test data shall be evaluated at the Vendor's facility. In either case, first article approval by FCP is required prior to the start of production. The Vendor is responsible for obtaining FCP approval of any change in processes or tooling using the same approval instruction stated above.

C5 SUPPLEMENTAL DATA REQUIREMENTS (Castings/Forgings)

In addition to chemical/physical test reports stating the actual chemical and mechanical properties for each lot submitted, inspection/test data listed below shall be submitted for each lot of castings as required by specification or Purchase Order.

Certification for Magnetic Particle, Fluorescent Penetrant Inspection, Ultrasonic Inspection, Pressure Test, and Grain Flow shall be submitted with the order. Radiographic Inspection results including film for each casting shall be supplied.

An authorized representative of the Vendor's Quality Department shall validate these reports by either an inspection stamp or signature.

C6 HEAT TREAT SAMPLES

Two (2) test bars shall be heat treated with parts and submitted with shipment (for each heat treat lot).

C7 TENSILE TEST SAMPLES

Two (2) separately cast test bars, coupons or appendages as defined by the applicable specification or drawing shall be submitted with each lot delivered.

D1 TEST REPORTS/SUBMITTAL

Actual functional test reports referencing Purchase Order number, Vendor's name and address and/or independent laboratories name and address, part number, part name, serial number if applicable, date and run time if applicable, must accompany each shipment to be delivered. These reports shall be validated by an authorized Vendor's Representative, by either an inspection stamp or signature.

D2 CHEMICAL AND PHYSICAL ACCEPTANCE TEST (S)

One (1) copy of an independent laboratory Chemical Analysis and/or Physical Test Report for each Lot, Batch, or Heat shall accompany each shipment. Test Reports shall list the parameters tested and shall reflect readings taken during test(s). All reports must be signed by an authorized agent of the vendor or testing laboratory.

D3 RADIOGRAPHS

Radiographic evidence must be submitted with accompanying NDT certified report.

D4 NONDELIVERABLE SOFTWARE REQUIREMENTS

The Vendor shall plan, develop, and implement those practices and procedures that are necessary to assure compliance with the following requirements for hardware designed, tested, supported, or operated by software.

Vendor shall provide controls to ensure that different software program versions are accurately identified and documented, that no unauthorized modifications are made, that all approved modifications are properly incorporated, and that software used for testing is the proper version.

Vendor shall ensure that support software and computer hardware to be used to develop and test software or hardware under the procurement agreement are acceptable to FCP.

Vendor shall establish a baseline of procured or developed software by performing validation tests that include demonstration of pass/fail criteria.

FCP reserves the right to observe all validation tests.

D5 INSPECTION DD FORM 250

Articles defined in this Purchase Agreement require the issuance of an Acceptance DD Form 250 (Material Inspection and Receiving Report) at your facility.

D6 CONFLICT FREE MINERALS

Suppliers are expected to supply materials to Fluid Conditioning Products, Inc. that are DRC conflict-free, which means either:

1) Any Tantalum, Tin, Tungsten, Gold (3TGs) necessary to the functionality or production of supplied materials must not directly or indirectly fund armed conflict in the DRC or neighboring countries, or

2) Any 3TGs must be from recycled or scrap sources. In either case, suppliers will provide current, accurate and complete conflict minerals certifications to Fluid Conditioning Products, Inc annually or upon request.

D7 OZONE DEPLETING CLAUSE

Class I Ozone depleting chemicals are not to be used nor incorporated in any items to be delivered under this Purchase Order. This prohibition supersedes all specification requirements but does not alleviate any product requirements. Substitute chemicals must be submitted for approval unless they are authorized by the specification requirements.

D8 INSPECTION REPORT

The vendor shall provide inspection results showing that all examinations, tests, and specifications have been accomplished on the completed articles. These records must indicate the quantities of acceptable and rejected items. A vendor's format shall be acceptable or contact FCP for guidance. Report is to be submitted with shipment.

D9 SUPPLIED GAGING

The vendor shall be responsible for the calibration integrity of any FCP-supplied gages/fixtures while in the vendor's possession. The vendor must notify FCP of any supplied items which may be compromised or are beyond the calibration due date.

D10 NOTIFICATION OF NONCONFORMING PRODUCT

The vendor shall immediately notify FCP in the event it is discovered that nonconforming material has been shipped.

D11 MALPRACTICE PREVENTION

Vendors and sub-tier vendors shall comply with the Malpractice and Fraud & Falsification requirements set forth in Appendix B of Electric Boat Specification EB 2678. Available at http://www.gdeb.com/suppliers/ (click on "Quality Section").

D12 RECORD RETENTION

Vendors and sub-tier vendors shall maintain all objective quality data for a minimum of 10 years. No quality records shall be destroyed without prior purchaser (FCP) approval.

D13 ACCESS/TECHNOLOGY CONTROL

Customer proprietary data, militarily critical technology and/or export-controlled technical data subject to export control shall be safeguarded from unauthorized disclosure in accordance with FCP Plan SOP-23.